FINANCE
Automated Dues & Billing
Create billings, track balances, record payments, issue receipts, and monitor collections from one clear dashboard.
See billing in action →Monthly dues₱1,500
Payment statusPAID
Official receipt generated ✓ Built for Philippine communities
Run your community with clarity and confidence.
One secure digital platform for HOAs, subdivisions, villages, and barangays in the Philippines.
Replace scattered spreadsheets, paper forms, and manual follow-ups with connected billing, convenient online member payments, resident services, documents, communications, reports, HR and payroll, and privacy-aware AI.
✓ Role-based access
✓ Convenient member payments
✓ Guided onboarding
✓ Philippine-based support
COMMUNITY OVERVIEWGood morning, Admin
LS
Residents1,248+12 this month
Collections₱286K92% collected
Requests348 need action
Collection overviewThis year⌄
JANMARMAYJUL
Recent activityView all
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Payment receivedHomeowner 0412 · Now
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Document requestClearance · 8m ago
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New concern filedMaintenance · 22m ago
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Payment recorded₱2,500.00
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Data protectionSecure & backed up
Built for the people who keep communities running
HOA BoardsVillage AdministratorsBarangay Officials
Built for community leadersAI-generated marketing image
One secure platformFor officers, staff, and residents
Designed around real community work
Give your team better tools—and your residents better service.
HOA Digital Hub brings everyday administration into one organized system, so leaders spend less time reconciling records and more time serving the community.
Faster serviceTrack requests, documents, and concerns from submission to resolution.
Clearer accountabilityKeep approvals, transactions, and activity histories searchable and traceable.
Better resident accessOffer secure self-service from a mobile-ready homeowner portal.
Your daily operations, connected
Less paperwork. Faster service. Better oversight.
Manage the work your community handles every day—from collections and resident records to approvals, communications, and reporting.
Digital Announcements
Publish verified advisories, events, and urgent updates so residents stay informed wherever they are.
Resident Directory
Maintain accurate homeowner, household, property, vehicle, and contact records with controlled access.
Complaint & Request Tracking
Receive, assign, monitor, and resolve concerns with transparent status updates and a complete activity trail.
Digital Documents
Process certificates, clearances, gate passes, and community documents with approval and QR verification.
Complete community operations suite
A complete platform that grows with your community.
Start with the modules you need, then expand as your operations mature. Every workflow connects administrators, employees, officers, and residents through controlled, traceable access.
Billing, Online Payments & Receipts
Manage monthly dues, bonds, other collections, balances, online payment requests, proof of payment, official receipts, refunds, and transaction history.
- Member-friendly online payment workflow
- Coverage periods and receipt series
- Collection monitoring and audit history
Homeowners, Residents & Properties
Maintain a reliable directory for homeowners, households, units, contact details, beginning balances, and community membership records.
- Searchable resident records
- Import and migration support
- Homeowner account and portal access
Documents & Online Requests
Process certificates, clearances, payment certifications, gate passes, and move-in or move-out passes through configurable approval workflows.
- Editable document templates
- QR verification and document numbers
- Resident download after approval
Complaints & Service Requests
Receive, classify, assign, update, and resolve resident concerns while protecting confidential complainants and preserving accountability.
- Status and ownership tracking
- Confidential complaint controls
- Complete activity history
Announcements, Events & Chat
Keep residents connected through verified announcements, community events, images, notifications, and direct administrator-to-resident messaging.
- Community-wide advisories
- Mobile-friendly chat center
- Preserved conversation history
Vehicles, Stickers & Access Passes
Organize registered vehicles and stickers, then manage gate pass and move-in or move-out documents for smoother security coordination.
- Searchable vehicle registry
- Sticker monitoring
- Marshal and homeowner copies
HRIS, Attendance & Payroll
Support employee records, schedules, timekeeping, attendance corrections, overtime, loans, cash advances, payroll processing, and payslips.
- Holiday and work schedule setup
- Approval-based corrections and OT
- Restricted salary information
Reports & Management Insights
Turn operational records into searchable views and board-ready reports for collections, residents, requests, employees, and community activity.
- Filters, search, and pagination
- Downloadable operational records
- Decision-ready dashboards
Multi-Tenant Administration
Operate multiple HOAs or communities securely with tenant-specific branding, settings, subscriptions, modules, users, and isolated records.
- Tenant-specific routing and data
- Configurable modules by plan
- Platform and community administration
Homeowner Self-Service Portal
Give residents secure access to their balances, payment history, approved documents, requests, announcements, events, and conversations.
- Mobile-ready PWA experience
- Secure first-time account activation
- Easy device sign-in options
One connected source of truth.Every module follows the same tenant controls, user permissions, searchable records, and audit-focused workflows.Request a tailored demo →
Convenient payments for members
Let members settle community charges wherever they are.
HoaHub makes payment coordination simpler for members and finance teams. Members can review what they need to pay, use the community’s enabled payment option, submit transaction details or proof when required, and follow the status from their secure portal.
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See balances clearlyReview dues, bonds, other charges, coverage periods, and payment history in one place.
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Pay with enabled optionsUse convenient online payment workflows configured by the community, including GCash-based payment requests.
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Submit proof securelyProvide reference details or upload proof of payment for administrator review when required.
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Track confirmation and receiptsView payment status, transaction history, and issued receipts without repeated office follow-ups.
Available payment methods and confirmation processes depend on each community’s configuration and approved payment channels.
See Member Payments in a Live DemoMEMBER PORTALPay Community Charges
Secure sessionAmount due₱2,500.00Monthly dues · Current billing period
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Online payment requestUse the payment option enabled by your community
Selected✓Review amount
✓Enter details
3Submit for confirmation
Payment proof attachedtransaction-proof.jpgReady for secure submission
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Clear and traceableTrack verification, payment history, and receipt availability from your account.
AI for community service
Helpful AI—with privacy and permissions built in.
HoaHub’s AI community assistant is designed to help authorized users find answers and complete routine services using the organization’s approved information—while respecting tenant boundaries and each user’s access level.
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Answers grounded in community recordsFind relevant information from approved policies, bylaws, advisories, and documents available to the signed-in user.
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Access-aware responsesResults follow the user’s role and tenant, helping prevent exposure of another community’s data or restricted homeowner information.
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Guided resident self-serviceHelp residents understand procedures and initiate supported document requests only for their own authenticated account.
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Privacy-first operating modelDesigned around data minimization, controlled sources, auditability, and responsible use for Philippine community administration.
AI features are enabled according to the community’s subscribed plan, approved knowledge sources, and configured access policies.
See the AI Assistant Live✦HoaHub AI Assistant
Access-controlledSigned in asHomeowner • Pagsibol VillageTenant-isolated session
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Privacy check appliedOnly permitted community information was used.
Explain my balanceFind a policyRequest a document
Made for your community
One platform. Built around how you serve.
Every community operates differently. HoaHub gives each organization the tools, access controls, and workflows it needs.
FOR HOA OFFICERS
Lead with transparency and confidence.
Give your board one reliable source for financial records, approvals, homeowner services, and communications.
- Real-time collection and balance monitoring
- Board-ready operational and financial reports
- Role-based access for officers and staff
- Homeowner portal for self-service requests
“Every transaction and request stays organized, searchable, and accountable.”Built for responsible community governance
FOR VILLAGE ADMINISTRATORS
Deliver smoother resident services.
Coordinate property records, security documents, facilities, vehicles, and resident communications from one place.
- Central resident and property directory
- Gate pass and move-in/move-out workflows
- Vehicle and sticker monitoring
- Faster issue routing and resolution
“Give residents a simpler experience while your team keeps full oversight.”Designed for modern subdivision operations
FOR BARANGAY OFFICIALS
Modernize frontline community service.
Digitize constituent records, requests, certificates, announcements, and case tracking with secure, structured processes.
- Organized resident information
- Digital document request processing
- Community advisory distribution
- Traceable concern and service handling
“Serve constituents faster with records your authorized team can trust.”Community-centered digital public service
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Encrypted access
Automatic backups
Role-based control
Trust & security
Your community data deserves serious protection.
HoaHub is designed with data privacy and responsible access at its core, helping your organization protect sensitive records while keeping authorized work simple.
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Secure Cloud StorageAccess authorized records through a protected online environment.
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Automated Records BackupReduce the risk of losing important community files and transaction history.
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Controlled User AccessGive every officer, employee, and resident only the access appropriate to their role.
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Local Customer SupportGet practical onboarding and assistance from a team that understands Philippine communities.
Why HoaHub
Technology that feels human.
Powerful enough for administrators. Simple enough for every community member.
Easy to Adopt
Clear screens, guided setup, and practical workflows help your team move from manual processes with confidence.
Built for Local Needs
Designed around the documents, collections, approvals, and services common in Philippine communities.
Ready to Grow
Start with the modules you need and expand as your community’s operations and service expectations evolve.
Free consultation & live product demo
See exactly how HOA Digital Hub fits your community.
Show us how you work today. We’ll demonstrate the most relevant modules, answer your board’s questions, and recommend a practical starting point—with no obligation.
✓ Live walkthrough based on your priorities✓ Clear answers on onboarding and data migration✓ No commitment required
Prefer to contact our sales team directly?Sales@hoahub.tech